- Dependent Social Security numbers are required during this Open Enrollment. If your dependent’s s\Social Security number is not provided, coverage for your dependent cannot be process.
- Dependent documentation must be provided, eligibility requirements can be found in the Dependent Information section.
- Children include: natural born, stepchildren, adopted, and children for whom you have legal custody.
- Unmarried children are eligible from birth until the end of the year in which the child reaches age 26, if the child is; 1) dependent on the employee for support, 2) lives in the employee’s household, or 3) is enrolled full-time or part-time in an accredited school, college or university.
- If currently covering an adult child, you do not need to re-enroll your dependent. Your adult child coverage will automatically continue, premium and plan design changes will automatically be applied. However, you must re-submit your adult child dependent documents. If not, your adult child coverage will be terminated.
- Children of domestic partner are eligible to be covered if the Domestic Partner is also included in the coverage.
The following additional information applies only to active benefits eligible employees
- Dependent premiums continue to be based on the employee’s benefit salary
- Benefits Salaries are being updated as of June 30, 2018.
- The School Board continues to subsidize the cost of dependent premiums.
- According to the Internal Revenue Service Section 125 Regulations, all deductions for employee-paid benefits for Domestic partner coverage must be taken on post-tax basis. Additionally, the employee must pay the tax liability on the monthly subsidy that the Board pays on behalf of the employee for any Domestic Partner coverage.
- The value of these benefits will be added to the employee taxable income and the W-2 will be adjusted to reflect the higher income level annually.
- Taxation for the monthly Board-paid dependent subsidy contributed on the employee’s behalf for the Domestic Partner coverage will occur on the last pay statement of each month.
- Employees covering domestic Partner and children of the Domestic Partner will continue to be taxed on the full- board-paid dependent subsidy. Employees covering their own children, a Domestic Partner, and children of a Domestic Partner will also be taxed on the entire Board-paid dependent subsidy.
Click on a status below to learn more
- Shares your permanent residence;
- Has resided with you for no less than 12 months;
- Is no less than 18 years of age and is not related to you by blood in a manner that would bar marriage under applicable state laws;
- Is financially interdependent with you and has proven such interdependence by providing documentation of at least two of the following arrangements:
- Joint mortgage or lease for a residence.
- Joint ownership of a motor vehicle.
- Joint bank or investment account, joint credit card or other evidence of joint financial responsibility.
- A will and/or life insurance policies which designates the other as primary beneficiary, beneficiary for retirement benefits, assignment of durable power of attorney or healthcare proxy.
To add a domestic partner, a participant must register, under applicable state or municipal laws or provide a duly sworn Affidavit of Domestic Partnership confirming the eligibility above. In addition, the definition of domestic partner will be met as long as neither partner:
- Has signed an Affidavit of Domestic Partnership or declaration with any other person within 12 months before designating each other as domestic partner;
- Is not legally married to another person; or,
- Does not have any other domestic partner, spouse, or spouse equivalent of the same or opposite sex.
Children can include natural born children, stepchildren, adopted children and children for whom you have been appointed legal guardian. Children of your domestic partner are eligible for coverage only if the domestic part.
Over 26 Years of Age
A natural born child, adopted child, the child of your Domestic Partner, or a child for whom you have been appointed legal guardian who is born or becomes eligible while a policy is in effect will be covered from date of birth/event. However, coverage is not automatic. You must request a change in status form within 30 days of the event and add your newborn child(ren)’s information.
Note: Your newborn will be covered free of charge for the first 31 days.
However, you must call and request a change in status (CIS) form within the 30 days for coverage to become active.
- If you request your dependent’s coverage be terminated within the first 31 days, the termination is effective the day you request it, but no later than the 31st day. You will have to submit your cancellation in writing.
- If you do not submit your dependent’s termination of coverage in writing, your dependent will remain actively enrolled and you will be billed from the 32nd day. You will pay the daily newborn rate until the day prior to the next month.
- If you add your dependent after the 31st day but within 60 days from birth/event, your dependent will be effective retroactive to the day of birth and you will be charged the full coverage amount.
A provision in the new Patient Protection and Affordable Care Act (PPACA) Healthcare Reform allows for a participant’s dependent to be covered under the participant’s healthcare plan until they reach age 26. However, the School Board will continue to provide coverage for regular dependents until the end of the calendar year in which they reach the age of 26. The dependent will be deemed an Adult Child the following calendar year. Under Florida law, a dependent adult child ages 26-30 may be considered an eligible dependent for the purposes of “health” insurance.
For medical coverage offered under the M-DCPS plan, you may add or continue to cover your dependent until the end of the calendar year in which the child reaches the ages of 26-30, if the adult child:
- Is dependent upon you for support;
- Is not provided coverage as a named subscriber, insured, enrollee, or covered person under any other group, blanket, or franchise health insurance policy or individual health benefits plan, or is not entitled to benefits under Title XVIII of the Social Security Act.
In addition, the following dependent eligibility documents must be submitted with your completed enrollment form prior to the adult child dependent being added to your healthcare coverage:
- Affidavit of Eligibility (See Dependent Information section)
- Birth Certificate or court documents of adoption/guardianship/legal custody
- Social Security number
- Driver’s license
Note: A currently covered adult child will not automatically remain covered for next year; they must be re-enrolled.
This section will provide you with information regarding: taxation of your Board-paid benefits, medical opt-out, returning to work after leave, viewing your benefits in SAP and updating your beneficiaries.
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